Operational/Contract Supply Chain Assurance

• Ensure sub-contracts meet Tsebo policy and Client Assurance requirements, for example but not limited to ABAC, 37.2, HSE, Modern Slavery etc.
• Ensure sub-contracts are up to date and signed
• Maintain an up to to sub-contract dabase in requisite platforms, such as sharepoint portal.
• Ensure up to date screening, on-boarding and off-boarding of all sub-contractor employees according to Tsebo and Client Assurance requirements.
• File invoices and correspondence in a methodical manner for easy access.
• Respond to supplier payment queries.

Operational Sub-contractor Database

• Create/matinain an Operational sub-contractor database, per Country, Region, Town, Commodity/Service
• Adopt sub-contractors onto Tsebo systems
• Source and adopt alternative sub-contractors to drive efficiency and service improvement

Operational/Contract Efficiencies & Growth

• Negotiate Service Level Agreements aligned to Tsebo and Client Operational Specifications
• Negotiate Rate Cards including PPMs, labour, travel, consumables
• Negotiate warranties
• Actively identify repeat failures/callouts via regular invoice sampling
• Actively identify and valuate opportunities for self performance.
• Engage with wider Tsebo subsidiaries/entities to enable self performance
• Identify and drive conversion of Managing Agent to Principal sub-contracts
• Negotiate Regional Operational contract specific sub-contractor agreements

Operational Contract Management

• Pre-empt sub-contract renewals
• Responsible for contract/site specific communication to sub-contractors.
• Manage and implement, with Commercial, contract escalations and terminations
• Implement & keep up to date, with Operations support, contract SLA’s
• Support Change Notes, upsells, downsells, site closures, new sites from a Contract and Sub-contractor perspective

Recurring Contracts:

• Assist Operations as go between with central sourcing/procurement and Finance
• Ensure that the necessary documents are attached to every supplier invoice where applicable as follows, goods and services received note, delivery note/job card, purchase order and quotation.
• Control and keep up to date recurring billing schedules for Finance
• Check supplier invoice to purchase order and goods received voucher to verify correctness of quantity and price.
• Check correctness of general ledger allocation and coding of invoices against bill of quantities.
• Sign-off all invoices in respect of orders pertaining to services rendered.
• Send invoices timeously in accordance with TFS company policies and procedures to TFS Head Office Finance taking due cognisance of due dates for payment and closing of General Ledger.
• At month-end reconcile pass-through costs on download from Onkey against pass-through costs captured in GL.
• Prepare a summary according to client requirements of all pass-through costs to be handed to client for invoicing purposes after receiving invoice and schedule from head office.
• Prepare journals based on review of cost allocations
• Prepare all commercial reports and submit to clients as per agreed timelines.
• Prepare month end reports for commercial review

Sub-contractor Performance Management:

• Develop Client Operation specific sub-contractor performance management methodology
• Drive and oversee sub-contractor performance management methodology implementation across Operations
• Actively engage with key Operational sub-contractors wrt performance, screening and invoicing issues / challenges & interventions
• Ensure Tsebo and Contract Processes and Procedures wrt Supply Chain are rolled out to all geographies

ISO 9001; 14001 & 18001 – Quality, Environmental and Health & Safety Standards

Adhere to the DSFM’s Safety, Health, Environmental and Quality (SHEQ) Management System’s Policies & Procedures of as applicable to this position.

Ad Hoc

Any reasonable action requested by management.